How to Add A Signature in Your Outlook Web App

Provided by Microsoft How to Create A Signature in Outlook

Create and add an email signature in Outlook Web App

Applies To: Outlook Web App for Office 365 More...

Learn how to create and add a signature to your email messages in Office 365 and in Outlook.

If you have an Office 365 work or school account, you can create a signature for your email messages. Your signature can be added automatically to all outgoing messages, or you can choose to add your email signature only to specific messages.

 

Create a signature

1. In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then click Sign in.

2. On the nav bar, choose Outlook (or Mail).

   Or

   Choose App launcher > Outlook.

   

3. On the nav bar, choose Settings > Options.

4. Under Options, choose Settings > Mail.

   Or

   Under Options, choose MAIL > Layout > Email signature.

5. Under Email signature, in the text box, type the signature you want to use. Use the formatting mini toolbar to change the appearance of the signature.

   NOTE: To include an image within your signature, you can copy the image from a source and paste that image in the text box.

6. If you want your signature to display at the bottom of all outgoing items, including replies and forwards, select Automatically include my signature on messages I send. If you don’t select this option, you manually can add your signature to any message. For details, see Manually add a signature to a new message.

7. Choose Save.

Manually add your signature to a new message

If you've created a signature, but didn't select the option to add your signature to all outgoing messages, you manually can add it to specific messages.

1. In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then click Sign in.

2. On the nav bar, choose Outlook (or Mail).

   Or

   Choose App launcher > Outlook.

   

3. Choose above the folder list. A new message form opens in the reading pane.

4. At the top of the message, choose Insert > Signature (or Your signature).

5. When your message is ready to go, choose  Send.

Automatically add your signature to every message you send

If you've created a signature, you can specify if the signature is added to all outgoing messages, including replies and forwards.

1. In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then click Sign in.

2. On the nav bar, choose Outlook (or Mail).

   Or

   Choose App launcher > Outlook.

   

3. On the nav bar, choose Settings > Options.

4. Under Options, choose Settings > Mail.

   Or

   Under Options, choose MAIL > Layout > Email signature.

5. Under Email signature, do one of the following:

   • To include your signature at the bottom of all outgoing items, select the Automatically include my signature on messages I send check box.

   • To exclude your signature from showing at the bottom of all outgoing messages, clear the Automatically include my signature on messages I send check box.